Finance Supervisor, Finance Department

Job Overview
JOB

The Finance Supervisor in the Finance Department is under the supervision of the General Accounting Manger. this position requires an aptitude for mathematics, attention to detail, ability to accurately use a personal computer, calculator, and typewriter. The Finance Supervisor must question how and why things are done and be able to clearly communicate the result of his/her work both orally and in writing to management and citizens.

EXAMPLE OF DUTIES

Work with General Accounting Manger in maintaining records and in establishing and/or upgrading payroll and accounting processes and procedures as required. Administer various financial software modules in .net system such as Financial Management, HR/Payroll, Community Development, Fixed Assets, Project Accounting, Miscellaneous Billing and assist with Utility Management. net system. Work closely with Finance Computer Division regarding software issues.Supervise Finance Staff in all matters relating to processing payroll and accounts payable. Prepare and submit online, ACH and Check payments to employees and vendors for payroll and accounts payable. Prepare , process and maintain bank depositions and online deposit transmissions. Possess familiar with all bargaining unit agreements and work with Law Department in resolving related issues. Comply with regulations and reporting requirements of various agencies including but not limited to pensions, workers compensation, unemployment, medical insurance and Medicare. Assist with data entry when necessary. Prepare correspondence to vendors and citizens related to various Finance issues. Responsible for or assist with various finance arenas such as GAAP conversation, records retention, public records requests, legislation preparation, fixed asset management, and grant manager assistance. Establish, maintain and process W-2 and 1099 -Misc information. oversee rules and regulations for vendor file listing, including tax identification information. Supervise staff in revenue collection, accounts payable and receivable, payroll processing and City licenses. responsible for tracking and balancing various individual funds and accounts. Perform with considerable independence within established polices, procedures and regulations; consults with and advise General Accounting Manger, Deputy Finance Director, Finance Director and/or other department heads as necessary. Perform other tasks and duties as assigned.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting, Finance or related field from an accredited college or university and a minimum of (2) two years work experience in payroll and/ or accounting. Associate Degree in Accounting, Finance, or related field with a minimum of (4) four years work experience in payroll and/ or accounting. understanding of cash basis and GAAP modified accrual basis accounting. Considerable knowledge of modern office practices and procedures. Basic computer experience or training required.COMPETITIVE EXAMINATION PROCESS: TYPE: TRAINING AND EXPERIENCE EVALUATION: Applicant’s grade will be determined based on Education and Experience found in the application and resume.NOTE: Each applicant is required to submit a detailed resume of his/her education and experience at the time of filing application.NOTE: THE CIVIL SERVICE COMMISSION RESERVES THE RIGHT TO REVIEW AND EVALUATE ANY AND ALL INFORMATION CONTAINED IN THE APPLICATION OR RESUME. LACK OF HONESTY WILL RESULT IN IMMEDIATE REMOVAL FROM THE ELIGIBILITY LIST.}Applicants must meet the above required qualifications to be considered.NOTE: All copies of diplomas, licenses, certificates, and resumes must be presented at the time of filing. Original college transcripts are required as verification of educational attainments. If you are a veteran and wish to claim the military preference credit, please bring a XEROX COPY of FORM DD-214 showing proof of honorable discharge. BONUS POINTS WILL BE ADDED FOR APPLICANTS WHO FULFILL THE MINIMUM QUALIFICATIONS: 20% Military (DD-214 showing 180 days of active duty service and proof of honorable discharge required) 15% Reserve Component Status (Proof of completion of initial entry-level training) 15% Proof of City Residency (submit four (4) different proofs of residency from one (1) year ago and four (4) different current proofs of residency – total of 8) *****As provided for in Youngstown City Ordinance ORD-11-244 and in accordance with the City of Youngstown Charter, Section 52 (E) any candidate who is a bona fide resident of the City of Youngstown for at least one year immediately prior to an entry level examination and remains a resident citizen of the City of Youngstown throughout the selection process, as determined by the Civil Service Commission, at the time of filing his or her application for examination, shall, if a passing grade is attained, have a credit of fifteen percent (15%) added to his or her raw score. The Applicant must show proof of residency by providing the following: Driver’s License, Bank Statements, Utility Bills, Mortgage Release/Lease, and/or Insurance Statements. In order to be considered applicants must submit four (4) different proofs of residency from one (1) year ago and four (4) current proofs of residency (Total of 8)

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